Roma Sandston Private Dining
Menus and Final Guest Count: Final menu selections must be made at least seven days prior to the event. Prices and items are subject to change due to costs and availability. Final guest count must be provided 3 days prior to the event. Otherwise, the guest count listed on this Contract will be final and not subject to change. The final guarantee is not subject to reduction. Roma will charge for the guaranteed number of guests or the total number served, whichever is greater.
Seating Capacity: The private dining room can hold up to 60 guests for a plated meal dinner and up to 48 guests for a buffet-style dinner. To reserve the room privately, you must meet the food and beverage minimums.
Food & Beverage Minimums: Sunday – Saturday before 2 pm: $550. Sunday – Saturday Evening: $600. Food and beverage minimums do not include applicable tax, gratuity, or any other fees and charges. The host agrees to be fully responsible for the Minimum and all charges incurred above the Minimum. If the Minimum is not met, the difference will be charged as the “Room Rental.”
Payment and Gratuity: One bill will be presented and must be paid in full at the conclusion of the event. The person executing the contract will be held responsible for any unpaid bills at the conclusion of the event. A 20% gratuity is added to the bill. All events paid with a credit/debit card will incur a 3.5% Non-Cash Adjustment. Menu and prices are subject to change without notice.
Décor: To ensure proper coordination and a successful event, additional arrangements such as decorations not provided by Roma should be thoroughly discussed and approved with management prior to the function. The host shall be held responsible for any physical damage to the premise or furnishings. We do not allow the use of confetti or glitter, and ask that nothing be taped, tacked, or nailed to any surface. There will be a $1,000.00 cleanup fee assessed to the bill for any unapproved decorations. Table linens and linen napkins can be added for an additional charge and must be requested at least 2 weeks in advance.
Food and Beverage: No outside food or beverage, with the exception of a professionally prepared special occasion cake, may be brought onto the property. Homemade cakes will not be allowed on the premises.
Availability and Booking Your Event: All events are booked on a first-come, first-served basis and are only considered reserved once a fully executed contract and room fee have been received. We are unable to hold any dates or tentatively reserve the room for your group. There is a two-and-a-half-hour time limit for the room. Time can be extended if there are no other events scheduled for that day.
Bar Options: We offer several different ways to customize your event bar:
- Cash Bar: Any alcoholic beverage ordered by a guest is on the individual guest’s separate tab.
- Host (Consumption) Bar: Guests may order any alcoholic beverage, which is put on the host’s tab (host may limit options).
Deposit/Cancellation: The deposit required to secure the event is $500.00 at the time of booking, along with a signed and accepted policies agreement. Roma requires written notice of cancellation for all events. All deposits are non-refundable and non-transferable. The Host will be charged the Minimum, tax, and room fee if a cancellation is received within fourteen (14) days of the Function.
By filling out the form below, you agree that you have read, fully understand, and accept all the terms of the private dining policies. You agree to any cancellation charges that may incur to be charged to the credit card on file below.