ROMA SANDSTON PRIVATE DINING

Menus and Final Guest Count
Final menu selections must be made at least seven days prior to the event. Prices and items are
subject to change due to costs and availability. Final guest count must be 3 days prior to the
event. Otherwise, the guest count listed on this Contract will be final and not subject to change.
The final guarantee is not subject to reduction. Roma will charge for the guaranteed number of
guests, or the total number served, whichever is greater.

Seating Capacity
The private dining room can hold up to 60 guests for a plated meal dinner and up to 48 guests for a
buffet type dinner. In order to reserve the room privately, you must meet the food and beverage
minimums.

Food & Beverage Minimums

Sunday – Saturday before 2pm $550 Sunday – Saturday Evening $600
Food and beverage minimums do not include applicable tax, gratuity, or any other fees and charges.
Host agrees it is fully responsible for the Minimum and all charges incurred above the Minimum. If
the Minimum is not met, the difference will be charged as the “Room Rental”.
Payment and Gratuity
One bill will be presented and must be paid in full at the conclusion of the event. The person
executing the contract will be held responsible for any unpaid bills at the conclusion of the
event, 20% gratuity is added to the bill. All events paid with a credit card/ debit card there will
be a 3.5% Non Cash Adjustment. Menu and prices are subject to change without notice.

Décor
To ensure proper coordination and a successful event, additional arrangements, such as decorations,
etc., which is not provided by Roma, should be thoroughly discussed and approved with management
prior to the function. The host shall be held responsible for any physical damage to the premise or
furnishings. We do not allow the use of confetti or glitter, and ask that nothing be taped, tacked,
or nailed to any surface. There will be a $1,000.00 cleanup fee assessed to the bill for any
unapproved decorations. Table linens and linen napkins can be added for an additional charge.
Linens must be requested at least 2 weeks in advance.

Food and Beverage
No outside food or beverage, with the exception of a professionally prepared special occasion cake,
may be brought onto the property. Homemade cakes will not be allowed on the premises.

Availability and Booking Your Event
All events are booked on a first come, first serve basis and are only considered reserved once a
fully executed contract and room fee has been received. We are not able to hold any dates or
tentatively reserve the room for your group. There is a two- and half- hour time limit for the
room. Time can be extended if there are no other events scheduled for that day.

Bar Options
We offer several different ways to customize your event bar:
Cash Bar: Any alcoholic beverage ordered by a guest is on the individual guest’s separate tab.
Host (Consumption) Bar: Guests may order any alcoholic beverage, which is put on the host’s tab.
(Host may limit options)

Deposit/Cancellation
The deposit required to secure the event is $500.00 at the time of booking along with a signed and
accepted policies agreement. Roma requires a written notice of cancellation for all events. ALL
deposits are non-refundable and non-transferable. The Host will be charged the Minimum, tax and
room fee, if a cancellation is received within fourteen (14) days of the Function.

I have read, fully understand, and accept all the terms of the private dining policies. I agree to any cancellation charges
that may incur to be charged to the credit card on file below.